Tiny Buddha

Tag: organization

  • 5 Ways to Be Productive with Chronic Illness: How I Built a Business from Bed

    5 Ways to Be Productive with Chronic Illness: How I Built a Business from Bed

    “The master leads by weakening their ambition and toughening their resolve.” ~Tao Te Ching

    How much of productivity advice is ableist? Sure, there are lots of good ideas and concepts in there, but most of it is healthy-body-focused.

    Advice like:

    “Be sure to exercise in the morning.”

    “Get up early before anyone else.”

    “Keep a consistent morning routine of meditation, journaling.”

    “Set aside fixed times in the day to do deep work.”

    “Get dressed and do your hair even if you work from home.”

    “Set goals and stick to them.”

    “Work harder than anyone else around you.”

    I have built a business entirely from bed, entirely from my pajamas, without ever getting up early, without knowing what time my body is willing to get up and function each day, with no schedule at all due to daily changing physical and schedule needs.

    I set goals, but they only get done when they can; I cannot force my body to make anything happen. I might have a few hours a day average of usable time, some days it’s barely usable at all.

    I’m 95-99% bedbound and have been for the last eight years since I started my business. Two of those years I was homeless living in tents, and I spent three more moving from B&B to B&B or hotel to hotel.

    My illness threatens to end everything on a biweekly basis, sending me into a few days of complete inability to function, followed by a trauma shutdown state for a day or two more.

    This is how I have been able to build a successful business in the midst of that, while learning from productivity teachers and adjusting the advice to these circumstances of chronic illness.

    1. Let go of the stress.

    The stress of working is one of the main things that prevents people with serious chronic illness from holding a job or running a business. Having a job that is super flexible has been key to my survival and success. Being able to take on tasks on my own time when I am able, without a deadline, is definitely central.

    But still, it’s been vitally important that I’ve worked on letting go of stress around my work.

    I was very much influenced by a video by Eckhart Tolle on how our thoughts make the situation what it is. It’s the thoughts and engrained associations with those tasks that create stress in the body making some of those tasks more difficult.

    For example, typing a letter to a friend versus typing an easy email for work is technically the same job. Watching a movie that takes concentration versus watching an educational video for work is technically the same job. By remembering this, work-related tasks feel less daunting.

    This is the most difficult item on the list for me, but I’ve made progress. I am still working on it!

    2. Let go of perfectionism.

    Banish this to outer space immediately! This was the best thing I ever did. I don’t have to keep going on a task until it’s done or until it’s perfect. I can keep many moving parts going without needing to do them all perfectly.

    I do focus on excellence in the research and writing for my job, but anything that doesn’t need to be done perfectly, I don’t. If it’s good enough then it’s done.

    You can’t be super productive in very little time and get caught up on anything that isn’t needed.

    3. On that note, let go of any and every task that isn’t necessary.

    This is the only way I have found time to work and is another big thing that can hold someone back.

    Emails that don’t 100% need to be sent or replied to? I don’t do it.

    PMs and messages? I don’t reply to almost all of them.

    Social events (online or even emails) that I can’t make it to, I don’t.

    Keeping up with email newsletters? I don’t.

    Keeping up with the news, nope, can’t do that either.

    Any task that comes my way regarding an account issue, to an order I need to put in, to something I need to clear up or fix with a company or provider, I ask myself if not doing it will not have any consequence. If not, it’s not getting done.

    I have faced the most misunderstanding on the point of not responding to messages. But it’s a matter of survival. I cannot do all of those things and also make enough money to eat and pay my enormous illness-related bills.

    4. Make time in a way that makes sense for you.

    I don’t have very much control over my schedule, but I do have some. I don’t know if my body will function on a given day; I often urgently need to arrange getting medical appointments, medication, or other items needed for survival, and these things can throw off so many of my days.

    But I still arrange my weeks in a way that allows for the best chance of streamlining my schedule and creating time for deep work.

    I ask my caregivers to either come every second day, or at worst, take one day off per week. Some of those off days will coordinate with a “good day” for my body and will result in some time to dig into the larger chunks of work.

    5. Organize tasks by ability.

    I can’t know what my abilities will be like on any given day, so I always have a running tally of at least ten tasks that need to be done that vary in their length, cognitive ability required, concentration ability needed, and stress or annoyance level.

    I usually have about three that are at the top of the list ready to go for good days. My best moments are reserved for deep research and writing, with the smallest tasks reserved for the sickest days, the days with the least amount of concentration ability, or days where I know I will be interrupted a lot.

    I always do something, though, even if it’s just a ten-minute task that day. My entire business success is based on this “just do what I can approach.” But I never choose not to do anything just because it’s a day when I don’t feel great or have good cognitive ability.

    I take some time to think through the tasks at night in the bath and in the morning before I get up from bed.

    …

    Those are my secrets to building a business from bed, and most of these strategies are a far cry from the conventional advice on how you need to schedule your day to be successful.

    A “productive” schedule is one where you can accomplish what you want to in any way or at any speed that you need to.

  • How Single-Tasking Can Decrease Your Stress and Improve Your Mood

    How Single-Tasking Can Decrease Your Stress and Improve Your Mood

    “The shortest way to do many things is to do only one thing at once.” ~Samuel Smiles

    I am a recovering multitasker.

    I’m sure you know what multitasking is—it is the performance of more than one task at a time. For me it can look like this: “Watching TV” might include scanning social media on my phone, playing a game on my laptop, and/or doing some knitting or embroidery. Sometimes I switch back and forth between all of those things.

    “Writing a blog post” might include doing a load of laundry, including moving it from washer to dryer, or folding it. It might also include research, social media, fixing a snack or meal, checking email, texting my kids, and more.

    I not only used to multitask my way through each day, but I also used to pride myself on it. I would run multiple errands while making phone calls to schedule appointments, which meant I had to open the calendar on my phone as well. I’d cook dinner while scrolling social media while listening to the evening news, while also writing a grocery list.

    “I am so productive,” I’d think. “Just look at all the things I am doing.”

    Only I’d forget to move the clothes from the washer to the dryer, so they sat overnight and started to smell funky. Or I’d forget one of the most important parts of an errand or a phone call. Or I’d get distracted by reading something on my phone and the onions I was meant to be browning would burn.

    Asking your conscious mind to do multiple things at once is more difficult. The human brain can’t do all that many things simultaneously. It’s good at the stuff controlled by the autonomic nervous system—keep breathing, keep the blood flowing, etc.

    Essentially what happens when you multitask is that your brain toggles rapidly between two or more tasks. The more you try to do things simultaneously, the more likely it is that something will be lost or dropped as your brain tries to switch focus.

    If you’ve ever tried something like listening to the weather forecast for tomorrow while reading an email, it’s not uncommon to realize you missed tomorrow’s weather because you were reading and not listening, or you have to go back to re-read some or all of the email because you were listening and not reading.

    When trying to process two different types of information—say, an in-person conversation while watching a television show—things get messier. Maybe you lose track of the show and what’s going on, or you lose track of the story that the person in the room with you is sharing. Maybe it’s a bit of both.

    The same goes for switching tasks at work, about which there are many, many articles. It’s not unheard of to be writing an email or memo, but be interrupted by phone calls, people stopping by your desk, and other emails or texts. Every single interruption requires you to switch your focus, then return to the writing.

    Each time you switch your focus, whether it’s due to an interruption or multitasking, it takes your brain time to reorient itself and get back on task. It can take seconds sometimes, but often requires minutes. The more you switch tasks, however briefly, the more time you spend getting back on track.

    Multitasking can reduce your productivity by as much as 40% according to an article in Forbes. It’s not efficient, either in time or output levels.

    But that’s not the real danger. Multitasking is not good for your brain processes or mental health. It can lead to increased frustration, irritability, and stress.

    Studies show that media multitasking in particular, such as scrolling social media while watching something on a separate screen, or switching between social media sites, can lead to social anxiety and even depression.

    The more we “multitask,” or switch between tasks, the more we distract ourselves and interrupt our thought processes. It can cause us to become anxious, as we worry that time is slipping away from us.

    In November of 2021, faced with an ongoing pandemic in the world and a sudden bout of fatigue at home due to my autoimmune issues, I began to try to single-task as much as possible.

    My thought process, having read all sorts of articles on brain health and multitasking, was that maybe it would be better if I didn’t ask quite so much from my brain. Due to fatigue, my thinking was often fuzzy or foggy to begin, so I reasoned that focusing on one thing at a time might feel like self-kindness. It yielded some interesting results.

    I was right about single-tasking being kinder to myself. If I only expected myself to do one thing at a time, it was easier to focus and to see the task through. I applied single-tasking to rest, as well as to household chores and work.

    I found that single-tasking allowed me to pay more attention to whatever I was doing. If I was writing a blog post, I was able to write it more quickly by “just writing” than when I was writing the post, jumping to create graphics for it, coming back to write more, hopping to a different site to do some research, then returning to write some more, etc.

    Single-tasking also led to me breaking complex tasks into smaller, more manageable pieces, each of which got their own allotted time. So I would come up with an idea, then research it. Write the blog post, then go create the graphics I needed. And so on.

    On the one hand, I was doing all the usual tasks needed to create a blog post, only instead of multitasking by hopping between them, I did them one at a time. I was shocked when I found that I saved as much as an hour of my time by compartmentalizing those components, then single-tasking.

    In addition, I realized that when I focused on one task at a time, I gained the sense of satisfaction at being able to actually complete my projects. I felt more accomplished. And if I had to take a break, it was much easier to see where I needed to pick things back up.

    Instead of having five open, “in progress” items on my to-do list, I had one at a time. There is tremendous satisfaction in crossing things off the list and moving on. On days when my fatigue was particularly bad, I was also more likely to tackle something when I knew it was a smaller piece that could be completed quickly.

    In addition to feeling more productive, my overall stress levels fell. I was able to see daily progress, and celebrate it. I started to get a better handle on how much I was capable of realistically accomplishing.

    It felt so much easier, especially once I worked out that I would get as many—or more—tasks done in a day by single-tasking as I did when I multitasked. By focusing on one task at a time, I cut down on how many times I interrupted myself with additional items. I found that I often finished sooner, giving me more free time and breaks between tasks.

    These days, I try hard to move to single-task whenever I possibly can. To do one thing at a time, or focus on one task at a time, rather than trying to accomplish multiple things at once.

    Some days, that is easier than others to accomplish. But always I find that when I succeed, my stress levels decrease. My ability to focus and finish things increases.

    And just as the studies report, the amount of stuff I get done actually increases, too.

    Here are some tips to help you try this for yourself:

    1. Put your cellphone on silent when you are trying to do computer work.

    2. Use a social media blocker app such as Freedom if you need to. It allows you to set time limits on your usage, and to prevent you from “just checking one thing,” only to get sucked down a rabbit hole.

    3. Create a to-do list for yourself each day with no more than three priorities on it. Tackle them in order, one at a time. Once they are done, you can relax your boundaries if you want, or continue on to another task.

    4. Set a timer to focus on a task. Allow yourself a break, or even to be done with that task for the day, when the timer goes off.

    5. Challenge yourself to put your phone and laptop away when watching a movie or television show, allowing yourself to focus only on what it is you are watching.

    6. Set up a reward system for yourself to encourage single-tasking behavior.

    7. Don’t get upset or throw in the towel if you “catch” yourself multi-tasking. It took you a long time to develop that habit, and it will take a while to unlearn it.

    As I said at the start of this post, I am a recovering multi-tasker, so I don’t yet have this all down pat. If you need me, I’ll be over here practicing how to focus on just one thing at a time.

  • The Paradox of Less is More (And How It Will Improve Your Life)

    The Paradox of Less is More (And How It Will Improve Your Life)

    “Don’t use a lot where a little will do.” ~Proverb

    One of the most common paradoxical statements we hear is “less is more.”

    I, like many others, understand what that means in the context of personal style, where it is commonly used.

    I can appreciate, for example, that when we overdress, we are often taking away from the beauty of the outfit or the look and detracting attention from each valuable detail or accessory.

    But recently I discovered that the paradox of “less is more” has many other applications.

    When I started questioning whether I could apply this simple philosophy to my life, more generally—to be more effective, to be more at peace, to have higher levels of self-esteem—I found that it became the single most effective guiding principle of my life.

    The first time I noticed the amazing power of “less is more” was when I accepted that I could not physically do the brutal corporate hours that I used to work, and neither could I compete with the hyper-alpha entrepreneurs and business owners that worked fourteen hours a day.

    I tried to do the 5am starts that seem to be the trend in the world of business but found that is not how my body works. Every time I tried to push myself beyond my natural rhythm, I was so tired during the day, I could achieve nothing of value.

    That is when I made a new rule, that I would do just one thing every day, and as long as I achieved that one thing, my most important, value-added thing, I would appreciate myself as having achieved something significant.

    I appreciate that this is not always possible when you are not in charge of your own workload, but the essence of this lesson is to concentrate your focus on what is essential and of highest priority and value, rather than becoming overwhelmed with trying to do every task.

    I found that when you apply “less is more” to your work and daily to-do list, you become the epitome of productivity and focus. And although there is a certain tribe of people that glamorize the hustle culture and the grind ethic, we also now acknowledge that our mental health and self-care are just as important. Thankfully, we have started to realize that burn-out is counterproductive to success in the long term.

    I found that by trying to do less, I actually achieved more in all the important ways. I was more creative, I was more productive, and I was able to sustain my energy throughout the week instead of constantly going through peaks and crashes.

    I have now made this my routine and my ultimate measure of productivity. By focusing on the most important task, instead of aiming to complete every task, we can all achieve more by seemingly doing less. This is one way powerful we can utilize this paradox to streamline our everyday life.

    After my success with applying this approach to my working life, I then started to consider whether “less is more” might help me in other parts of my life.

    One arena in which I have reflected on “less is more” is when I have found myself critiquing my natural tendency to not want to speak about my accomplishments in a boastful way or try to push myself to the front to be ‘seen.’

    Often, I have wondered whether my natural modesty was holding me back. Should I be pushier? Is it a failing within myself to not be more self-promoting? But then I reflected on “less is more” and realized that one of the ways we can be guided by this philosophy is in how we present ourselves to the world.

    We do not need to necessarily boast about our accomplishments or clamor desperately for attention.

    Sometimes we get greater appreciation and respect by allowing people to learn for themselves our true value. In allowing people to discover us, we are attracting only those who appreciate us without having to work so hard at being liked or selling to them in the manner of a pushy salesperson. And there is so much flow and peace in approaching life like this.

    Think of the greats in history who changed the world and never talked about themselves, instead choosing to keep the focus on their mission and the people they served. Therein lay their greatness.

    The concept of servant leadership (another seeming paradox!) speaks to the way great leaders are ones that serve, and this necessitates keeping your ego aside. This is my go-to now when I feel I should be more of a pushy salesperson or chase after people that have no interest in reciprocating my efforts. Less is more!

    “Less is more” has also changed the way I communicate. I, like many other people in our modern society, have been conditioned that we should communicate, communicate, communicate! That we should talk about everything all the time and express everything we feel and think.

    But I found, when reflecting on “less is more,” that in relationships, we sometimes over-communicate.

    We can all do with holding our tongue and learning when not to speak, what not to say, and when to listen.

    This self-control and self-restraint can often pave the way for a better quality of communication and more peace and harmony in a culture where we overemphasize the power of words spoken—words that are often unnecessary and destructive, words that cannot be taken back.

    By saying less, these days I find that my relationships are more harmonious, and greater peace and ease have found their way into my interactions. It also reminded me that there are many ways we say so much when we say nothing. When we let ourselves just hold space, just be, or spend time listening, we are communicating in powerful ways.

    In my family and the way I love and care for them, “less is more” has helped me realize that sometimes the best way to love and care is by taking a step back and doing nothing rather than helping out every time.

    It allowed me to recognize where I was not being caring but, in fact, was being overbearing and enabling. And as many of us have discovered, the tendency to overextend yourself does no one any good; not the person you are trying to help, nor yourself.

    One of the ways I used to step from caring into being overbearing was by offering ‘helpful’ but unsolicited advice to my loved ones. Now I have realized that, when it comes to offering advice, less is definitely more!

    I discovered that “less is more” is about creating space. In your relationships, this is where you are not always reaching out to connect and create intimacy and you are allowing air to circulate and bring new life and perspectives to your interactions.

    And this also applies to physical space. By decluttering and letting go of things I no longer use or need, I now have less but better quality items, which I really treasure. I am able to value them, (because I can actually see them!), and this results in a feeling of luxury and abundance from the sensual act of taking time to fully enjoy them, rather than being on to the next purchase after the initial thrill wears off.

    And when we apply this philosophy to our schedule, by creating fewer obligations that drain us, we allow space and time to spend on what is truly important, while also creating space for new activities, that are more aligned to us, to come into our lives and take their place.

    “Less is more” seems contradictory and confusing.

    But the reality is, beauty lies in simplicity, truth lives in simplicity, and greatness lies in stripping yourself and your life down to what is truly important.

    Here are a few questions you might ask yourself to start the process of applying this motto to your life.

    • In what ways can you do, be, and have less and magnify your overall happiness, peace, and success?
    • Can you find ways to reprioritize and focus on what is truly important?
    • What do you do, with relative ease and effortlessness, that is adding value to your life?
    • In what ways, and in which areas, are you trying too hard?

    We can all reflect and apply the teachings of this paradox in any and every part of our life to live a life of greater meaning, focus, simplicity, and peace.

    I encourage you to deeply reflect on how less might actually be more in your life and then take small daily actions to align to that reality. Take small daily actions to remove things, to do less, to be less, to try less, and thereby create more flow and ease and less stress.

    Take small steps to create pockets of nothingness and space in order to expand into more of what is truly important and, most importantly, to expand into a greater version of yourself.